Welcome Letter


Often when candidates have been shortlisted and hired by the company, it is courteous for the company to send them a welcome letter. This is a sweet gesture from the company that can go a long way with the candidate.  A welcome letter can be one of the first step’s of the onboarding process and can ensure a higher employee retention rate.

This welcome letter could be a short, sweet message with attachments of a motivational quote within. This makes the recruit feel comforted and welcomed. Make sure you mention what all is to be carried with them for their first day, i.e., all important documents. This should include a copy of their resume, identity proof, prior bank statements, leaving and offer letters, etc. This could be made easier by attaching a checklist to the letter. Also clearly mention the day, date and time of joining with a clear location of the office.


Sample Letter:



Building 3, Sewa towers

Udyog Vihar-123444





Aaina Ahuja

House 234

Prim Rose

Sohna Road-1234222


Subject: Welcome to UC!


Dear Aaina,

Congratulations on being the newest member of our every growing family. We at UC only hire the creme de la creme, and your resume and impressive personality made you just the perfect fit for the employee we were looking for.

We expect you to join from Monday, 1st May 2017. The office address is as follows- UC, Building 3, Sewa Towers, Udyog Vihar. Please report the office by 9 am. You are expected to carry the following documents with you-

  1. Identity Proof
  2. Resume
  3. Pan Card
  4. Education Transcripts
  5. Offer Letter

Your first day will include an orientation session with the CEO and VP’s of the company to better acquaint you with our working style. This will be followed by an icebreaker round and lunch session with all the new recruits- we wish for you to get as comfortable as possible.

We have assigned you a buddy for your first week here. Her details are attached below. She will be guiding you with all the necessary formalities and work that will be given to you in your first week here. She will be there for you throughout your work day and will address any issue you may face. Feel free around her!

Buddy Name: Shilpa Malhotra

Number: 123465432543

We look forward to having a long and successful journey with you. Please feel free to reach out to any employee for any problem or concerns you may have. You will also be assigned with a survey by the end of this week that addresses basic questions about your first week with us.

All the Best,

Team HR


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