Vehicle Release Authorization Letter


A ‘vehicle release authorization letter’ is a formal letter written by a person to another person (usually an official), asking to authorize the release of their vehicle which had been legally held back. Since it is a letter of authority, it has to be carefully structured and it has to be written in a formal and highly crisp manner. The letter must necessarily contain an introduction, a main body and a conclusion. The letter also signifies a permission to get back the letter.

In the letter, include all necessary details of the vehicle such as its registration number. Also include its identifiable markers, such as the color and model of the vehicle. It is better to keep the letter to-the-point. Make sure that the conclusion of the letter is written in an apologetic manner, stating that the mistake will never happen again. Also inquire if there is a fee required for releasing the vehicle as well. Our sample letter will give you a clearer idea of how to write the letter.


Sample Letter

The following is a sample of a ‘vehicle release authorisation’ letter

Megan Kate

Sales Head,

Pink Eatery,


United States of America.


Dated: 19th March 2017

Clinton James

Traffic Police Inspector,

Michigan police department,


United States of America.


Subject: Request to authorize vehicle release.

Dear Sir,

I am Megan Kate, the legal owner of a white Maruti 800 with registration number 72 345A. My car had been taken away last night from Bakery Junction by police authorities since it had been parked in a ‘no parking’ area.

First of all, I would like to apologize, Sir, for the grievous mistake that I had committed yesterday. Though I was fully aware of my crime, I had been in a haste to attend to a fellow passenger who had met with an accident on the other side of the road. On seeing that he was in urgent requirement of medical help, I rushed to help him and take him to the concerned authorities. Hence, I had left my car parked in the ‘no parking’ area.

I understand the gravity of the crime that I had committed and I also promise to never repeat it again. I have truly understood that traffic rules have been instituted for a reason. As per the instructions of my lawyer, I paid a sum of 1000$ to the concerned authorities as well. I sincerely hope you will authorize the release of my vehicle, Sir. In case of any other requirements from my side, Sir, please do contact me at 49389035749053.

Thanking you in anticipation.

Yours Sincerely,

Megan Kate

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