University Acceptance letter


A University acceptance letter is written by the university registrar who informs a student of his successful application for a place in its esteemed institute of higher learning. The University acceptance letter states the program for which the student is placed into, the date of commencement of program and the other necessary admission information to ensure a smooth program commencement. It is a highly formal letter and has three parts: the introduction, the main body and the conclusion.

Begin the letter by stating the reason for writing the letter, which is to inform the student that he or she has been accepted into the University. Congratulate the person and include all the necessary details, such as the date of joining and the list of all documents the student will have to bring. Perhaps include a date by which the student has to reply, intimating her acceptance of the offer letter as well.

Sample Letter

The following is a sample of a University Acceptance Letter


Sarah M. Lowe,


Admissions Office,

The University of Texas.



Ruben D. Hollifield,

568 Adamsville Road,

Harlingen, TX 78550

Subject: Acceptance to the University of Texas.

Dear Mr. Hollifield,

On behalf of the University of Texas, I am delighted to invite you to a new learning experience as you embark on your chosen program of Bio-Technology with the Science Faculty. Allow us to congratulate you on your successful application to secure a placement in the coveted field of studies which will commence on September 10, 2017.

You are requested to write back your acceptance of this letter via speed post within two weeks, failing which we will assume that you are not interested in the program. In that case, your position will be offered to the next person on the list. You are also required to fulfil certain medical requirements before you come for your orientation session here. The list of vaccinations and check-ups required are indicated in the following pages.

You have an obligation to present yourself at the University on DD/MM/YYYY, for a week of orientation before classes start on DD/MM/YYYY. We would appreciate your prompt response to this offered placement for our facilitation of your entry. Please liaise with the Admissions Office on your entry requirements. The University of Texas has produced an excellent list of scholars and graduates. We hope you live up to our expectations and join the bandwagon soon.  Congratulations once again!


Thanking You

Yours Sincerely

Sarah M. Lowe


Admissions Office



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