Transcript Request Letter

Transcript Request LetterIntroduction

A Transcript Request letter is usually written by a student to the school registrar asking for a copy of his transcript. A transcript is the complete record of one’s course and results throughout the university years. The student may or may not have graduated. A transcript is often requested to accompany a resume for job application purposes or membership to some clubs.  It will contain details of the student’s credits, scholarships if any, student ID no, the course and grades.

The request letter should be politely written, stating when and why it is required. Be graceful and respectful in giving salutation to the designated authority. Be specific as to your course enrolment number and year of graduation from the college. Explain in brief the need and urgency of the transcript. Do not forget to give in your latest postal address if it has to be couriered.

Sample Letter

The sample letter for transcript request letter is as follows:


Danny Anderson

563 Duncan Avenue

Garden City, NY 11530





Registrar Office

New York University


Dear Sir / Madam,


RE: Request for Transcript

I am a third-year undergraduate law student at your esteemed university. I have had the most wonderful time at our university learning so much apart from the studies. But now the time has come to apply to other colleges for my summer program. For applying to the summer program, I would need my transcript. I would like to request a copy of my transcript for my summer program application.

I have already identified a couple of firms which are taking in law undergraduates for their internship program this summer. I feel proud and privileged to inform that due to the high standard of education imparted by this institution, I have been able to secure a position in Buffalo University. I would be soon joining, however, as a precursor to the same I am required to submit my original transcripts for verification to my new Institute.

The closing date for the internship program application is the end of February 2017. I request for three original copies of my transcript, please.  The identified firms asked specifically for original transcript copies.

I would appreciate it greatly if my transcript can be mailed to me at the above address before the 15th of this month. Please inform me if there is any payment required for this request.

Thank you for your kind assistance.

Yours sincerely

Danny Anderson

Student no.: NYL9032034

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