Termination Letter, Sample & Format

Termination LetterA Termination letter can refer to a dismissal of a poor performance employee or a termination of a contract in the business environment. The letter gives a precise reason(s) for the action taken. If it is the former, then the business letter is courteous and apologetic unless the recipient has not been performing well.


Samuel Johnson

Supplies Manager

Dave’s Deli Cafes

Detroit, MI 42466

October 23, 2010


Seafood Delight Enterprise

4105 Marigold Lane
Miami, FL 33169

To Whom It May Concern

RE: Termination of Supplies

With this letter, I am writing to inform you that Dave’s Deli Cafes will cease to take further supplies from you by the end of this month. According to our contract of collaboration, Dave’s Deli Cafes need only to give you a week’s notice of termination which we are effecting with this letter. The reason for the termination of your service is due to the poor service and low-quality supplies received from Seafood Delight Enterprise in the last three months.

Despite informing your company of our dissatisfaction over the delayed deliveries and low quality of produce which can affect our food production to our customers and hence, affect our good reputation, your performance did not improve as much as we would have desired.

Hence, Dave’s Deli Cafes has decided to terminate your services with a week’s notice. We will settle all outstanding collections at the end of the month.

Thank you.

Respectfully yours,

Samuel Johnson

Supplies Manager

Dave’s Deli Cafes

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