Collection Letter, Sample & Format

A Collection letter can be written by a company or individual informing its recipient of some items which are to be collected. The collection information such as items, date, time and place are stated for the recipient’s convenience. A time frame is usually imposed for the collection to be done to avoid disposal or forfeiture of the items to be collected.

From:

Jonas Robinson

Collection Officer

Parcel World

4184 Wolf   Road
San Jose, CA 95113

August 24, 2010

To:

Jennifer Morris

9822 House Street

Pleasant Hope, MO 65725

Dear Sir/Madam,

RE: Collection of Parcel

This is to inform you that a parcel addressed to you from Sweden was attempted in delivery at your home last Tuesday, August 20, 2010 at 3pm but no one was available to receive it. Hence, the parcel is stored at our Collection Centre at Parcel World.

You are requested to make your collection on any business working day from 10am to 5pm before September 30, 2010. If you request another to collect on your behalf, please submit an authorization letter. Failure to comply with these collection terms may cause forfeiture or disposal of your parcel.

Please do not hesitate to call on us for further assistance on this matter.

Thank you for using Parcel World for your delivery needs.

Yours sincerely,

Jonas Robinson