Standard Resignation Letter


A standard resignation letter is a basic resignation letter that is written to inform the management the intentions of an employee to resign from his or her current position at a company or an organization. It is a formal letter with precise details stated for the management’s information and approval. It may contain the reason for leaving while being very professional in its cause. It is structured meticulously, comprising of three parts, namely, an introduction, the main body, and a conclusion.

You can start the resignation letter by addressing your recipient politely and stating that you wish to resign from your current job. If you want, you can even explicate on your reasons for doing so. The reason could be anything from a medical emergency to unsatisfaction with your current profile of work. Also, make sure you thank your current employers for supporting you and conclude your letter appropriately.

Sample Letter

The following is a sample of a standard resignation letter


Jeanne D. Morrow,

Project Leader,

Arlington Resources,

1902 Ava Gartner Street,

Powell, TN 37842.



Gary Willis,

Project Manager,

Arlington Resources,

1902 Ava Gartner Street,

Powell, TN 37842.

Subject: Resignation Notification

Dear Sir,

Let me introduce myself as Jeanne D Morrow, currently working as Project Leader of Arlington Resources. I have been employed with this company for about three years. Herewith, I write this letter as my official resignation from the post of Project Leader at Arlington Resources with effect from DD/MM/YYYY, giving the stipulated one month notice as per my employment agreement.

Kindly allow me to record a word of thanks for the many opportunities of learning and growth while in this esteemed organization of which I have served over three years. But now it is time for me to move on with my career; it is with a heavy heart that I have to exit this company next month. I have had truly enlightening experiences here that I am sure no other company would have been able to provide. I have enjoyed working here, figuring out the knots and crevices. I have stumbled and yet picked myself up. I take with me a load of experiences to cherish and reminiscence.

Any inconvenience caused by my resignation is much regretted. I will ensure that all my work responsibilities are fulfilled before leaving. I am sure the company will function smoothly even in my absence. My apologies for my resignation.

Thanking you.

Yours Sincerely,

Jeanne D. Morrow

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