Retirement Letter, Sample & Format

A Retirement letter can be written by an employee who is close to his retirement age in a company or it can be written by the company to inform the employee of his pending retirement from the company. The latter is usually in accordance to the rules and regulations of the company or labour law of the country.


Caryn Porter

Personnel Manager

Pullman Motor Industry

March 14, 2010


Wayne Montgomery

Senior Manager

Spare Parts Section

Dear Wayne

RE: Upcoming Retirement

From our company Human Resource records, it is found that you will be turning 60 this November. In accordance with the company and nation’s labour laws, I am writing to inform you that you are eligible for retirement on November 20, 2010.

The management wants to acknowledge your fine contribution to this company for 25 years. Your performance has been unblemished and you have been an exemplary employee. It will be hard to find your replacement.

Please feel free to come in to my office for a discussion of the dues that come with your retirement as the company does offer a retirement package for its well deserving employees. There are a couple of retirement options which may interest you.

Thank you.

Yours sincerely,

Caryn Porter

Leave a Reply

Your email address will not be published. Required fields are marked *

seventeen − 6 =