Response Letter to a Complaint, Sample & Format
The company writes a Response letter to a Complaint in response to a complaint received. The letter refers to the complaint of the customer and addresses the issue of the complaint, hopefully providing a satisfactory reason or solution to appease the customer. A response letter projects a good image of the company to the customer.
9938 Green Leaf Avenue
Alexander City, AL 83332
January 28, 2011
2372 Joes Road
Albany, NY 12207
RE: Response to Complaint
We refer to your letter of complaint dated January 24, 2011. Thank you for writing to us about your experience with our products. We appreciate the good feedback to improve our products and services.
It is common for some materials to shrink a little after its first wash. Please allow us to apologize that our service staff did not caution you of this fact for the drape you purchased. You are welcome to make a change on the product purchased as it is our policy to satisfy our customers. Every home should have the best fittings and drapes.
Please come in during our office hours to make the change with your right measurements for your new set of drapes. We hope that your home will be beautifully draped with more Beautiful Drapes products.