Response Letter, Sample & Format

Response Letter

Introduction:

A Response Letter is written as an answer to any inquiry or feedback. We find a need to write such a letter on many occasions. Though some situations can entirely be different and might demand a whole different letter of response. It also requires an appropriate use of vocabulary and an accuracy of the language. It should be without any grammatical mistakes. Referring to the letter of inquiry is necessary to bring forth a connection between the two.

A Letter of Response does not take much time, so it should be short and to the point. The letter should be clear and understandable to the recipient. Even if the letter is a negative response such as denying something, refusal or declination of a job offer, even then the letter should be written on a positive note. One should sound courteous and thank the reader for his or her time and for showing interest.

Sample Letter:

The following is an example of a Response Letter.

From,
Mandy Jacobs,
Eastside Grand Hotel,
Lenexa, KS 66271

DD/MM/YYYY

To,
Ali Mayer,
Event Manager,
Samson Engineering,
1273 Riedel Street,
Fort Mcmurray, AB 87851.

Sub: Response Letter.

Dear Mr. Mayer,

I, on behalf of Eastside Grand Hotel staff, would like to thank you for your inquiry of availability of our Function Hall on DD/MM/YYYY. We are pleased to tell you that we have the hall available on your wished dates of DD/MM/YYYY and DD/MM/YYYY. It brings us an immense honor to learn that an elite company such as Samson Engineering, has taken notice and is interested.

Our Function Hall has a capacity of a total of six hundred seats and would comfortably accommodate all the delegates attending the conference. We believe that our Hall is adequately equipped to hold all types of conferences and seminars. The Hall is air conditioned and sound proof from both inside and outside to facilitate a comfortable conference. It also has a 7.1 surround sound system with wireless microphones and a wireless wall projectors for all sorts of presentations and speech-givings. Along with the Function Hall, we will also be keeping a few rooms vacant at our hotels for the seminar delegates to stay, if they chose so. We also have a large open cafeteria for snacks and lunch. In case you want we can also arrange for a buffet in the Hall to complement the conference.

As for the charges for the reservation, it is usually three hundred dollars ( 300$ ) for a day, but we are willing to negotiate the fees. For any further clarification or negotiation you wish to make, you can contact me at **********. Thank you for your patronage.

Yours Sincerely,
Mandy Jacobs,
Function Manager.

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