Reschedule Appointment Letter

A Reschedule Appointment Letter is a kind of letter which puts forth a request in written form. This reschedule request is regarding a change in time, date or both, with respect to a particular event or meeting which had been planned earlier.

Since every person is involved in various tasks of the routine life, presenting a request politely through the medium of writing shall be the best approach in this type of situations.

The letter may be written by the person who has affixed the meeting as well as the person with whom the meeting has been fixed.

The writer should begin writing the letter by presenting a request for change in the schedule of an event. The writer should also incorporate the reason due to which the change is being requested for a better understanding of the receiver. The letter may be concluded by apologizing for the sudden change in event or meeting and thanking the receiver for his or her cooperation. The language of the letter must be kept polite and courteous.

Reschedule Appointment Letter Sample

The following is a sample of a Reschedule Appointment Letter.


N. C. Jindal,

Managing Director,

Godot Syn. Interactive Pvt. Ltd.,

Sector-23, Vasant Kunj,

New Delhi-110017

November 14, 2017


Madhav Sharma,

Chief Executive Officer,

Virgo Technologies Pvt. Ltd.

Plot No. 43, MRL Road,

Haus Khas Village,

New Delhi-110098

Subject: Request for Rescheduling the Appointment

Dear Mr. Madhav Sharma,

I am writing to you with reference to our meeting which had been scheduled by us for November 20, 2017, at 3.30 p.m. for discussing the project of website development for our e-commerce business purposes.

It is with all the due respect that we are apologizing to you as we shall be unable to appear for the meeting on the respective date and time for which it had been scheduled. Ansal K. Singhania, the Chief Executive Officer of the organization who was supposed to meet you, will have to visit another town because of an urgent concern regarding the business. Therefore, it shall be difficult for him to attend the appointment which had been fixed with your reputed organization. As an agreeable alternative to the appointment, on behalf of Mr. Singhania, I request you to kindly reschedule the meeting for any date after November 23, 2017, in the afternoon, between 3.00 p.m. to 8.00 p.m.

I, once again, apologize to you for the inconvenience that this change shall be causing to your busy office schedule.

We thank you for your cooperation with us.

N. C. Jindal,

Managing Director,

Godot Syn. Interactive Pvt. Ltd.,


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