Representative Letter, Sample & Format

Representative LetterA representative letter is written by an individual to inform another that a third party will be his representative for an event in which he is unable to attend, as promised earlier, due to some unforeseen circumstances. Instead of canceling the event of which much preparation has been done, a representative can stand in for the individual.

From:

Cornelius E. Adams

Chief Executive Officer

Belford Business Solutions

3501 Badger Pond Lane
Tampa, FL 33619

January 19, 2011+

To:

Roger M. Cruz

Dreamland Enterprises

281 Eastland Avenue
Hattiesburg, MS 39401

Dear Sir

Re: Representative to Conference

I am writing to inform you my deepest regrets to be unavailable for your upcoming conference, “A borderless world” in the Grand Hiltons, Las Vegas from January 30 to 31, 2011.

Although I have earlier confirmed my seat at this conference, pressing, business matters do not permit me to attend. Nevertheless, I am still interested in the conference contents; hence, I shall be sending Mr. Peter Joseph as my representative to the said conference.

I trust that this arrangement is acceptable to you as the conference fees have been paid. I apologize for any inconvenience caused on your preparations, and I would appreciate the same kind assistance extended to Mr. Peter Joseph as my representative at the conference.

Thank you.

Cornelius E. Adams

Chief Executive Officer

Belford Business Solutions

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