Release Letter from Employer, Sample & Format

Release Letter from Employer

Introduction

When an employee wishes to leave his or her job in the organization in which he or she is working, it becomes necessary for that employee to collect his or her necessary documents before leaving that organization for future purposes. The Release Letter from the Employer is one such important document that the employee must have issued.

The employer in a particular organization writes a Release Letter from the Employer to his or her employee who has indicated his or her wish to resign from the job or leave the company. The employer has to accept the employee’s resignation and inform him of the same with a release letter. A Release Letter from the Employer could also be given when the company is willing to release the employee earlier than the stipulated date of leaving. The letter should be strictly written in a formal tone, and grammatical errors must be avoided.

 

 Sample Letter

The following is the sample of a Release Letter from the Employer written by the director of a company to the Sales Executive.

From,

Victor Smith

Director,

Far East Engineering Industry,

889 Valley Street,

Austin, TX 78990

DD/MM/YYYY

To,

Joanne Wesley

Sales Executive

Far East Engineering Industry,

889 Valley Street,

Austin, TX 78990

Subject: Release Letter

Dear Ms. Wesley,

This letter is to inform you that the receipt of your resignation letter, dated February 1, 2011, has been acknowledged. After careful deliberation, the organization is ready to release you from the current responsibilities as the Sales Executive in the organization, Far East Engineering Industry, with immediate effect, as has been requested by you in your resignation letter.

Nothing is outstanding that requires your attention, and your superior, Mr. Fairchild, is on top of all the things. Hence, it is agreeable to the management of the organization to release you at the soonest possible by your request. Therefore, today, that is, February 5, 2011, shall be your last day at work in the organization. Any dues will be computed to you by the Accounts Department of the organization. Please remove only your personal belongings, if any, from the company at the end of this work day. Kindly deposit the company ID and the other properties of the company which has been issued to you during your term of work with us.

Your contributions to the company have been significant and will always be appreciated. You have always been a very responsible and dedicated person towards your work. We, at Far East Engineering Industry, wish you the best in all your future endeavors.

Thanking You

Yours sincerely

Victor Smith,

Director,

Far East Engineering Industry

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