Job Rejection Letter


A job rejection letter is written in response to a job offer by a company to a shortlisted job candidate. The candidate chooses to reject the job offered and writes to inform the company. The letter should be courteously and formally written to portray professionalism. Reasons for rejecting the job may or may not be given. A job rejection letter is highly formal and hence it is important to structure your letter aptly with an introduction, the main body, and a conclusion.

In the introduction part of the letter, state the reason why you are writing the letter. However, make sure that your overall tone is polite since the letter is, after all, a rejection letter. It is entirely up to you to divulge the reason why you are rejecting the offer. Be diplomatic and apologetic while stating the reason for rejecting the letter. Wind up the letter appropriately by apologizing again and yet thanking the company for offering you a job.

Sample Letter

The following is a sample of a job rejection letter.


Jay Ferguson,

1100 Robot Street,

Bowling Green, KY 48832.



Lewis B. Douglas,

Hotel Recruitment Manager,

Grand Palace Hotel,

1315 Valley Street,

Woodbury, NJ 08096.

Subject: Decline of job letter

Dear Sir,

It was a pleasure to meet up with you last month for a most enlightening interview. I am incredibly grateful to you for extending to me a job offer as Head Chef at your Hotel. I have also received an offer letter stating the terms and conditions for my employment at Grand Palace Hotel.

The offer letter says that I am required to start work in MM/YYYY, but I regret to inform you that I have to decline your kind offer as I am unable to leave my current position as my current contract binds me till MM/YYYY. I am sorry for the problems caused by my decline of your kind offer unless Grand Palace Hotel can wait until my current contract reaches maturity. I hope you understand, Sir, that I am very much interested in taking a job at your hotel, but this is an unavoidable circumstance, over which I have no control.

I hope to hear from you favorably on this matter. I would also like to know whether there is any possibility for me to defer my joining date so that my current employer can release from my contract. If there is such an option, do let me know, Sir. For any further clarifications or contact, please do call me at 958364356754674.

Thank you for your kind consideration.

Yours sincerely

Jay Ferguson


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