Reference Letter


A Reference letter is an important formal note giving a good testimony of a person to another, which could be an institution of learning or employment organization. The character of an individual is acknowledged as true and tried to formally appeal to the recipient for acceptance into its institution or work. The letter is very crucial in one’s career building and should be composed in a formal manner.

A Reference Letter may be composed in three parts, comprising of an introduction, the main body, and the conclusion. In the introduction, you can state your reason for writing the letter, which is to provide a reference for another person. In the following paragraphs, list out the reasons why you think the person is worthy enough to provide a reference for.  You can conclude the letter by thanking the recipient for their consideration of the candidate. Be extremely polite in your tone. Avoid making any errors in the letter

Sample Letter

The following is a sample of a reference letter


John Dune,

Senior Manager,

Express Works Company,

133 Major Street,

Philadelphia, PA 47860.



Dan Hoyer,

Managing Director,

The Grand United Company,

221 Hoffman Avenue,


New York 12204.

Subject: Reference for Ms. Jane Johnson

Dear Sir,

This letter of reference is written towards Ms. Jane Johnson, who has served in Express Works Company for the last five years. Ms. Johnson last held the position of Assistant Manager before she tendered her resignation to accept the offer of branch manager at your esteemed organization.

Jane has been a valued employee at Express Works, starting as an Assistant Supervisor before rising to her post of Assistant Manager in her five years. She has been promoted three times in between based on her stellar performance and due to the increased productivity of her department. Jane has excellent communication skills as well as management skills with her MBA qualification. She has managed a whole department of 15 personnel who can surely endorse her management skills and farsightedness as a manager. She is an excellent team player too.

We, at Express Works Company, are sad to let Jane go but we honor her personal pursuit of excellence which we are not able to extend to her at the moment. I am sure your company will find Jane an asset to your business if she is given the opportunity.

Thank you for your kind consideration on Jane’s application to be part of your organization.

Yours Sincerely,

John Dune

Senior Manager,

Express Works Company



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