Reference Check Letter


A Reference check letter is usually written by the company that has received a reference from a potential job applicant. The letter is written to confirm the character of the job applicant to consider his suitability for the job applied. The letter seeks to establish the character of the job applicant by the recipient. The reference check is run on the applicant to ensure that he doesn’t hold any criminal records and the details provided by him/her is true.

A reference check letter is a formal letter written by the company to the company where the applicant has worked before or where he has done his education. It asks for full disclosure of the employee like his behavior, family background, educational qualifications and other necessary details which create a character of a person to see whether he/she is fit for their company or not. It has to be kept extremely professional. Once through the letter, check for grammatical errors in it.

Sample Letter

The following is the sample of reference check letter.


Michael L. McCoy,

Recruitment Manager

Top Manufacturing Industry

331 High Meadow Lane
Hanover Township, PA 18706



Dr. Charles Kennedy,

Senior Professor,

Mechanical Engineering Faculty,

The University of Texas.

1219 Valley Lane
Austin, TX 78701

Dear Sir,

Subject: Reference for Kenny Fairchild

We have received your name as a reference for Mr. Kenny Fairchild in his application for the post of Hardware Engineer at Top Manufacturing Industry. He applied for it last week, and while shortlisting the names of candidates, we found his qualifications the best among those who had applied.

We would like to confirm your relationship with Mr. Kenny Fairchild as well as his ability to engage in precision tools and design engineering. We would appreciate your time to reply this request on the issues mentioned above. He has been a student at your university and going through his academic details; he was among the best students in your class. However, as you know, it is the company’s policy to do a thorough background check before providing the position to any candidate.

We find Mr. Fairchild a likely candidate for the post applied and would like your esteemed opinion on his mechanical engineering skills before offering him the post. All information provided shall be treated as confidential between us. Please revert as soon as possible.

Thank you for your kind cooperation.

Yours Sincerely

Michael L. McCoy

Recruitment Manager

Top Manufacturing Industry

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