Purchase Order Letter, Sample & Format

Purchase Order LetterA Purchase order letter is written by the company that wishes to place an order of products or services to the receiving company. The letter states the types of goods required with sufficient details for the supplying company to fulfill the order. Terms and conditions may also be included in such a letter.


Robert S. Bunch

Purchasing Manager

Rodeo Enterprise

1941 Jail Drive
Cambridge, IL 61238

October 11, 2010


Fred B. Guild

Store Manager

Fuller Productions Industry

680 Bee Street
Traverse City, MI 49686

Dear Mr. Guild

RE: Purchase Order for Products

On behalf of Rodeo Enterprise, I would like to place an order for the following products from your company. Please refer to the attachment for the order list.

The terms and conditions will be the same as per our previous orders; that is, cash on delivery. Please note the special condition with this batch of order; that is, the products on the order list must be delivered within a month from the date of this order letter.

We are in an instant rush for our annual year-end production, and we need these products within a month to meet our production target. If you miss our specified delivery target, there will be a penalty incurred on your pricing, as per our business collaboration contract which is effective until the end of 2013.

Thank you for your kind understanding and prompt service. Please feel free to contact me for further clarifications on this purchase order.

Yours Sincerely,

Robert S. Bunch

Purchasing Manager


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