Professional Letter

Introduction :

A professional letter is a formal letter which is written to an organization or a body corporate. It is a letter which is written for the sake of professional relationship between two parties. It may be a congratulatory letter, appreciation letter, business letter, etc. and many more types come under a professional letter. For forming any professional relationship, it is one of the best tools used by people.

A professional letter should be crisp and to the point, as that is the whole point of writing it. It should state the purpose of writing the letter and should mention every important detail about the same. One should keep in mind to sound formal and professional in the tone of the letter. So greetings should be made in a formal way only. Another important thing to remember is the grammatical correctness of the letter. It should be a well written one.


Sample :

The following is the sample of a professional letter.



Adarsh Shukla,

HR executive,

Dubey Steel Industries Pvt. Ltd.

Date – DD/MM/YYYY.


Durgesh Diwan,

General Manager,

Dubey Steel Industries Pvt. Ltd.

Subject – Appreciation letter.

Dear Durgesh,

It is with great pleasure that I am writing you this letter. Congratulations for successfully completing ten years with us and also for achieving the man of the hour award, the one that is certainly the most prestigious award an employee in our organization can get.

We have known from the start that you were a hard working employee, even your previous employer had mentioned so. As time went by, you proved your worth in the industry and had achieved so much in such a less time that it is commendable. You are setting a good example for your colleagues, juniors, and even seniors. Keep it up.

Also, I am glad that you chose our company for showcasing your talent. We too have benefited with your zeal to bring about a change in the steel industry. Many congratulations for your achievement once again. You completely deserved it.

Keeping all this mind, I would like to tell you that you have without any doubt, got a raise in your salary too. The details regarding the same have been attached along with this later. Please refer to the same. If you have queries regarding the same, feel free to contact me.

Wishing you best of luck for the future.

Yours Sincerely,

Adarsh Shukla,

HR executive,

Dubey Steel Industries Pvt. Ltd.

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