Performance Appraisal Letter, Sample & Format

Introduction

A performance appraisal letter is written by a company to its employees appraising the work they had done for the year gone by. It usually states the findings of the management or the employee’s superior about the employee. The letter is formal and maintains a serious tone throughout the letter. However, there could be words of encouragement as well as motivation for the employee, depending upon the performance the employee has shown.

The letter is generally structured into three, comprising of an introduction, the main body and a conclusion. The introduction, as is obvious states that the letter concerns the performance appraisal of the employee. The body of the letter focuses on the specific points on which the employee has excelled or failed. There may also be pointers for the employee to take note of, for improvement. This is usually done in the conclusion section.

Sample Letter

The following is a sample of a performance appraisal letter.

From

Matthew Keeler,

Human Resource Director,

South River Corporation.

1 January 2017

To,

Patricia D. Randall,

Supervisor,
South River Corporation.

Subject: Performance Appraisal Letter

Dear Patricia,

Greetings from South River Corporation. We hope that this letter finds you in the best of health. This letter serves as a feedback to you for the recent performance evaluation conducted by the management on each staff, in conjunction with the company’s year-end closing for 2010. First of all, Congratulations! You have made it into the top list of our staff members.The management is pleased to inform you that you achieved a score of 78 out of 105 on the recent performance appraisal. You managed to meet 3 of 4 departmental Key Performance Indices (KPIs) and 3 of 3 personal KPIs, as discussed and agreed at the beginning of 2016.

The management is pleased to inform you that you achieved a score of 78 out of 105 on the recent performance appraisal. You managed to meet 3 of 4 departmental Key Performance Indices (KPIs) and 3 of 3 personal KPIs, as discussed and agreed at the beginning of 2016. Your staff respects you as their supervisor, whom they find fair and ethical in your work dealings. On a further survey, you have also been found to be extremely punctual in your work and also creative as and when required. However, there are a few points that we would like you to work upon, such as your compassion and flexibility.

The management acknowledges the feedback you provided during the performance appraisal exercise and will deliberate on the issues where appropriate before reverting to you.

Congratulations on your excellent achievement of the recent performance appraisal.

Keep up your good work!

Thanking You

Yours Sincerely

Matthew Keeler

Human Resource Director

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