Pending Payment Letter, Sample & Format

INTRODUCTION.

A Pending Payment Letter comes in handy when you have not received your outstanding payments back after you have lent some money out to someone. In business transactions, late payments are one of the most common difficulties faced by all businessmen. Late payment can cause harm to your business. Thus it should not be taken lightly.

A Pending Payment Letter serves as a handy device in such cases. It gives a wake-up call to the person in a polite way and also acts as a final notice before any legal action is taken against the person.

While writing a pending payment letter, one needs to make sure that they have included all the necessary details in the letter that must be required for reference or any further purpose. Each Pending Payment Letter is written differently depending on the relationship you share with that person. For example, a certain letter can be written in a polite tone whereas another letter can be written in a harsh tone. Given below is an e.g. of a Pending Payment Letter which can come in handy when you write such a letter.

 

SAMPLE LETTER.

From,

Jamie Jenson,

General Manager,

Dark Colors,

Rock Street,

New York, USA.

Date: DD/MM/YYYY

To,

Zara Keith,

General Manager,

Four Shades,

Flower Park,

New York, USA.

Respected Ma’am,

I would like to bring to your notice that I am once again writing this letter to remind you that you have to make payments to our company for buying the various products against bill no. 1230987. I have once again enclosed a bill that contains all the purchases that you have made from our business. It also includes the single piece price of the goods bought and the total of each product purchased by you from our business.

This is the third time where a letter like such is being written in the name of your business. If the amount is not paid back within the next week, then our company lawyer will be forced to take legal action against your business. Personally, our boss is not in favor of doing any such thing. This the best option would be that you make the payments as soon as possible.

We are looking forward to receiving our outstanding payments within the next week and continue business like before.

Thanking you,

Yours sincerely,

Jamie Jenson.

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