Paternity Leave letter, Sample & Format

Paternity Leave letter




A Paternity Leave letter is a letter of leave which the employee is entitled to if he has a newborn baby. The state labor law and company employment regulations usually cater to maternity and paternity leave; however, the employee would need to write a letter to request the leave when the baby is born. Paternity leave is usually requested through a formal letter addressed to the authority. The letter marks the official request for leave. Make sure the request letter specifies the details of the dates you won’t be available at work.

The letter should be written sufficiently in advance so that there is enough time for the leave grant procedure to be completed. It is advised to write this letter at least a week in advance before the baby is born so that there is enough time for both the employer and the employee to discuss the terms. The company may be able to delegate the responsibilities to someone else in the meantime. It maybe followed by a meeting with an official to discuss the details of the company’s policy. This letter is written professionally and formally. It is concise and to the point. Required details about the dates for which leave is being asked for etc. need to be mentioned.


James Jackson

Sales Executive

Sales & Services Department

Grover Enterprise



Mrs. Lila Homer

Employee Relations Department

Grover Enterprise

Dear Ma’am

RE: Paternity Leave

I am delighted to announce the safe arrival of my first newborn baby boy yesterday. He is a healthy baby of 3.6 kg.

I am writing to request permission to take my paternity leave of 5 working days, as per state labor law and company policy. I would like my paternity leave to commence on Monday, DD/MM/YYYY. Hence, I will be reporting to work on DD/MM/YYYY.

I am appreciative of the support and advice that the management has given me before the arrival of my newborn to help me prepare for the change in my life. I am glad to have heeded your advice and have cleared my work just in time to spend time with my new bundle of joy. It is a moment of huge change in my life and I appreciate your support in it.

Nevertheless, I can be contacted on my cell phone if there is an urgent assistance required with regards to work.

Thank you.

Yours Sincerely,

James Jackson

Sales Executive

Sales & Services Department

Grover Enterprise

Staff Id: GRV8832

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