Official letter, Sample & Format

Official letterAn official letter is written to address issues that are related to certain authorities’ jurisdiction such as licenses, loans, official documents and monetary matters with the recipients being authorities in those matters such as the government, government agencies, companies, judiciary and higher institutions of learning. The letter is normally formal in its format.

From:
Juan D. Divine

3898 Ridge Road
New York, NY 10005

July 14, 2010

To:

New York City Hall

845 Geraldine Lane
New York, NY 10004

Dear Sir / Madam

Re: Garbage Collection

On behalf of the residents of 22nd District, I am writing to protest over the poor garbage collection in our district over the past week. The garbage has been piling up despite repeated telephone calls to your administration office. The stench is permeating the homes of residents in the district which is affecting our health and sleep. The stray dogs and cats are having a field time rummaging through the garbage.

We, the residents of 22nd District, hope to see prompt action taken upon receipt of this letter so that we will have the peace of mind again in this neighborhood. The collection service before this was commendable.

Below please find the list of 57 residents’ names and signatures of 22nd District making this urgent request. If no action is taken promptly, the 22nd District residents have no choice but to resort to the media.

Thank you for your prompt action.

Yours Sincerely,

Residents of 22nd District

New York

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