Official Invitation Letter


An official invitation letter is written to invite an important guest to a function. It is a formal letter that is well written with courtesy to extend an invitation to the esteemed guest. The recipient can be your boss or a business official with whom you do business or a reputed person in the society. Details of the planned function for the guest’s attendance should be stated for the guest’s consideration to attend the function.

As it is an official invitation, it should be appealing enough for the recipient to come to the party or the occasion. If needed, state how important it is for you to have the recipient at the party. In the end, mention that their presence is must and it makes you feel happy.

Sample Official Invitation Letter:


Nichole Stevenson,


Mega Life Hotel,

3329 Brandy Court,

Oakland, ME 04963.

Date: January 3, 2017


Sir Daniel Carlson,


City Council,

4094 Park Street,

Oakland, ME 04963.

Honorable Sir,

RE: Invitation to Official Hotel Opening

I am Nichole Stevenson the director of Mega Life Hotel, would like to invite you to the official opening of our 18th hotel outlet in Oakland on January 30, 2017. We are happy to announce that we now have 18 branches in the whole world. We already met once when I came to ask for permission to build the hotel in the city and thank you for your cooperation in that matter.

The function is to be held at our hotel grand ballroom at 8 pm. The function includes the cultural dance groups from various ethnic groups; they shall perform at the hotel’s official opening event to welcome guests from all over the world. Cocktails and light dinner will be served for VIPs.

It will be our honor if you can grace our occasion with your presence. The function starts at 5 PM in the evening so kindly come to the function on time as there are many attractions that you do not want to miss. Kindly allow Mega Life Hotel to record a word of thanks to your kind office in welcoming us to your city. We look forward to a favorable response from you soon. Hope you would come to the party and make us happy with your presence. Thank you.

Respectfully yours,

Nichole Stevenson,


Mega Life Hotel.

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