Long Leave Letter


A corporate office always requires a formal mode of communication relating any subject, especially when it comes to taking a leave from work for personal reasons. A letter is the most common way of addressing the management and putting forward any formal requests. The letters should be kept brief and formal and must be addressed to the correct authority.

A Long Leave Letter is submitted by an employee to their employer or the head of the human resource department of the organization, requesting them for a leave from the office for a fairly long time or whatever personal reasons of the employee. The letter must mention what is the leave required for and from what dates do you plan to be away and till when. The management must be assured that you would complete all the pending work before you leave for your holiday and provide your emergency contact details.

Sample Letter

The following is a sample of a long leave letter


Simon Smith

Professor of Economics

New York State University

New York

Date: October 5th, 2015


Frederick Washington

The Director

New York State University

New York

Subject: Application for leave

Respected Sir,

I would like to request you for a leave from the campus for 20 days from October 20th to November 10th, 2015, as I plan to go for a long vacation to Australia to meet my children living there.

I have been working with the University, nurturing young minds in the art of Economics, since the past 15 years and have an exceptional record, with very minimum requests for leave. This happens to beĀ  one of those rare occasions when I would like to take a long leave

Talking about the unit tests that would be coming up during the days I plan to be absent, I have already briefed the students on the portions. I would also like to suggest you appoint Mr. Christopher Jennings as a substitute for me to teach my students for the period of 20 days when I would be absent. The University has a policy for letting the Professors be absent for 4 weeks in a whole academic year as a paid leave. I haven’t used my paid leave even once in the past one year and would like to use it now for a period of 20 days.

I kindly request you to process my application for leave. In the case of emergencies, you can contact me via email at simonsmith@nyu.com or call me on 565-38720.

Yours sincerely,

Simon Smith

Professor of Economics

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