Letter of Intent to Hire

Letter of intent to hire


A letter of intent to hire is written by an individual or a company that wishes to hire some service from a third party. The letter will state the type of service as well as the date of service. The purpose of the intent for hire may or may not be stated depending on the situation.In the case of a company hiring a new person to come work for them, it is written by the HR department.

These letters must always mention the specific conditions associated with the job and should set up a meeting so that the conditions can be negotiated if both parties are not satisfied with the conditions. Since it is used for the official purpose of hiring a service/person, the letter must be written in a formal manner. One must ensure that they provide their contact details along with the letter so that it is easier for the other person to reach out to them.


Sample Letter

The following is a sample of a Letter of intent to hire


Walter M. Slater

Event Manager

Wedding Belles

356 Hill Croft Farm Road
Sacramento, CA 95814



Princely Cars & Transportation

1907 Ryan Road
Vermillion, SD 57069

Dear Sir,

Subject: Letter of Intent to Hire

On behalf of Wedding Belles, this is a letter of intent to hire one of your Mercedes Benz model for our business clients. We have heard that your rental service is the best in town and that your company provides the best models to their clients, and hence we would like to hire one of your best Mercedes-Benz models.

We would also like to hire a chauffeur along with the mentioned vehicle on DD/MM/YYYY, for the whole day, from 8 am to 9 pm. The chauffeur and car are intended to service a wedding couple on their wedding day on DD/MM/YYYY. An experienced and careful driver with good references is preferred. A white or blue Mercedes-Benz is desired. Please ensure that the car is thoroughly cleaned and functions well. Situations could arise wherein we might have to use the car for more than one day and hence we would like to book the vehicle for an extra two days and would cover the expenses for the same.

Kindly submit your proposal and quotation on this letter of intent for hire; please revert as soon as possible. Since this car would be used for the purpose of a wedding, we would request you to send us the very best model (which must be maintained in a good manner) and that the chauffeur behaves correctly. We are attaching our contact details and would be pleased if you could contact us at the earliest.

Thanking you.

Yours Sincerely,

Walter M. Slater

Event Manager

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