Leave Request Letter, Sample & Format

Leave Request Letter

Introduction

In most organizations or institutions, before an employee or student decides to be on leave for one or more days, he/ she is required to request leave. He/ she is supposed to write a  letter to the concerned authorities, stating the duration of leave as well as the reason behind it. Thus, a Leave Request Letter is written by a person to request the approval of leave by the authorities concerned with the same.

A leave request letter is expected from the employee or student before he/she can take leave from work or class. Details concerning the leave should be stated precisely for easy processing of the leave requested. The following is a leave request letter written by an employee to her manager, requesting a day’s leave to visit the hospital. Notice that she apologizes for requesting for leave on such short notice.

Sample Letter

The following is a sample letter for Leave Request Letter.

From,

Christina R. Mills

1886 Dawson Drive
Little Rock Park, AR 72201

DD/MM/YYYY

To,

Francis K. Sanchez

The Office Manager

Bloomsdale Ventures

3371 Little Mattson Street
Bay City, OR 97107

 

Subject: Request for Leave for a day

Dear Mr. Sanchez,

I, Christina R. Mills, am writing this letter to request your kind consideration in approving my intended leave on DD/MM/YYYY. I apologize for the short notice given, but the specific date is to go for a specialist check up at the General Hospital in Bay City. The appointment was made at the last moment, which is why I was unable to inform you earlier. Though all employees are required to give at least a five- day notice before going on leave, please take the circumstances into consideration.

Please find attached to this letter a copy of my attending doctor’s recommendation for a brain scan at the General Hospital as I have been experiencing terrible bouts of a headache for the past three months. Regular painkillers are ineffective and the doctor, who is also a company panel doctor, has strongly advised me to undergo a thorough brain scan as soon as possible to identify the source of the pain.

I thank you in advance for your kind consideration on my request. I do hope that I can continue to serve this esteemed company for a long period in good health and full concentration.

Yours Sincerely,

Christina Mills

Secretary, Bloomsdale Ventures

 

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