Leave Request Letter

Leave Request Letter


In most organizations or institutions, before an employee or student decides to be on leave for one or more days, he/ she is required to request leave. He/ she is supposed to write a  letter to the concerned authorities, stating the duration of leave as well as the reason behind it. Thus, a Leave Request Letter is written by a person to request the approval of leave by the authorities concerned with the same.

A leave request letter is expected from the employee or student before he/she can take leave from work or class. Details concerning the leave should be stated precisely for easy processing of the leave requested. The following is a leave request letter written by an employee to her manager, requesting a day’s leave to visit the hospital. Notice that she apologizes for requesting for leave on such short notice.

Sample Letter

The following is a sample letter for Leave Request Letter.


Christina R. Mills

1886 Dawson Drive
Little Rock Park, AR 72201



Francis K. Sanchez

The Office Manager

Bloomsdale Ventures

3371 Little Mattson Street
Bay City, OR 97107


Subject: Request for Leave for a day

Dear Mr. Sanchez,

I, Christina R. Mills, am writing this letter to request your kind consideration in approving my intended leave on DD/MM/YYYY. I apologize for the short notice given, but the specific date is to go for a specialist check up at the General Hospital in Bay City. The appointment was made at the last moment, which is why I was unable to inform you earlier. Though all employees are required to give at least a five- day notice before going on leave, please take the circumstances into consideration.

Please find attached to this letter a copy of my attending doctor’s recommendation for a brain scan at the General Hospital as I have been experiencing terrible bouts of a headache for the past three months. Regular painkillers are ineffective and the doctor, who is also a company panel doctor, has strongly advised me to undergo a thorough brain scan as soon as possible to identify the source of the pain.

I thank you in advance for your kind consideration on my request. I do hope that I can continue to serve this esteemed company for a long period in good health and full concentration.

Yours Sincerely,

Christina Mills

Secretary, Bloomsdale Ventures


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