Leave of Absence Letter

Leave of Absence LetterIntroduction

A Leave of Absence Letter is written by an employee to the management of the organization in which he or she is working to inform them of the reason for his/her absence from work. The reasons could include situations of an emergency or an unfortunate event because of which the employee has to go on a sudden leave without prior notice to his or her workplace, although he may have called up his superior and management to report them of the same.

The letter should be framed of three paragraphs. The introductory paragraph should be incorporated with the reason for writing the letter. The second paragraph should mention the necessary details of the sudden event or emergency so as to convince the management of the genuineness of the same. The writer should also mention the date on which the employee is likely to be back to the organization. The letter should be concluding by thanking the employer for his or her cooperation and by requesting a leave for the situation.

 Sample Letter

The following is a sample of Leave of Absence Letter


Randolph A. Munson

54 Regent Street,

London, EC 1A1AA,

United Kingdom



Gary Richards

Personnel Manager,

Global Travels Services,

29 Westfield Stratford City,

London, GT B23SD

The United Kingdom,

Subject: Leave of Absence

Dear Mr. Gary Richards,

I am writing to you to inform you that due to an unfortunate event, I had to take a sudden leave of absence between DD/MM/YYYY and DD/MM/YYYY. Hence, I could not take out time to inform you regarding the leave beforehand and would, therefore, like to apologize for the same.

I was all ready to come to work, but an urgent phone call from my Mom in Phoenix stopped me at the door. She informed me of my father’s accident, and he was to be operated urgently on that morning. Hence, I had to rearrange my plans and drive back to my hometown immediately. Gladly, my father had been successfully operated but needed convalescence care which my Mom could not provide alone. I had to arrange the necessary home medical care for my father on her behalf. Once the arrangements had been worked out, I headed home and reported to work as soon as I could, that was yesterday, DD/MM/YYYY.

Once again, I sincerely apologize for any disruption of duties due to my short notice on my leave of absence. I did contact my superior, Mr. William Grande who was kept informed of my activities in Phoenix.

Thanking you for your kind understanding of my unforeseen situation.

Yours Truly,

Randolph Munson,

Travel Agent,

Global Travels Services

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