Leave Letter, Sample & Format

Leave LetterA leave letter is written to the company for a formal application for taking a few days off from work. The leave letter should contain details of the leave request such as the reason for leave, number of days and contact information during the leave. The leave applicant has to assure completion of work before going on leave.


Edward K. Carnevale

3864 Burke Street
Burlington, MA 01803

July 3, 2010


Mr. Ben Tiller

Human Resource Manager

Afga Enterprise

3152 Pritchard Court
Rochester, MN 55904

Dear Mr. Tiller

RE: Leave Application

With this letter, I am putting in a request for leave from August 3 to August 16, 2010. As it is the summer, I would like to apply these 14 days of annual leave to visit my relatives in Australia with my family.

Moreover, this is the least busy time for the company and having checked with my supervisor, Ms. Nora Jones, there are not many outstanding projects that need my urgent attention.  Ms. Jones is also agreeable to my decision to take the leave now than later when more projects are expected to come in.

I shall leave my contact details with Ms. Jones and your office should there be a need to communicate with me during my leave. I shall settle my workload with Ms. Jones once my leave application is approved.

I look forward to your prompt reply.

Thank you.

Yours Sincerely,

Edward Carnevale


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