Leave Letter


A leave letter is a letter written to the company by an employee for a formal application for taking a few days off from work. The leave letter should contain details of the leave request such as the reason for leave, number of days and contact information in case of any emergency. The leave applicant has to assure completion of work before going on leave. The letter is to written with utmost care and perfection.

It is better to structure the letter into three paragraphs, namely the introduction, the main body and a conclusion. The introduction would contain details on the application of leave. The main body would focus on important details such as the reason for application of leave, the number of days and the like. Conclude the letter by assuring the company that you would compensate for the leave  availed. Also, mention your emergency contact details at the end.

Sample Letter

The following is a sample of a leave letter.


Edward K. Carnevale,
Research Analyst
Afga Enterprise,
3152 Pritchard Court,
Rochester, MN 55904.

3 July 2016


Ben Tiller,
Human Resource Manager,
Afga Enterprise,
3152 Pritchard Court,
Rochester, MN 55904.

Subject: Leave Application.

Dear Sir,

I hope this letter finds you in the best of health. With this letter, I am putting in a request to avail a leave of absence from August 3 to August 16, 2016. As it is the summer, I would like to apply for 14 days of annual leave to visit my relatives in Australia with my family.

While I understand that my presence in the company is mandatory at all times, I am also aware that this is the least busy time of the entire year.  I have checked with my supervisor, Nora Jones and she has very kindly informed me that there are not many outstanding projects that need my urgent attention.  Ms Jones has also agreed to my decision to take the leave now than later when more projects are expected to come in. I have already completed my part of the current project. In fact, for the past one week, I had been taking extra work so that I would be able to avail leave in August.

Please do approve of my request, Sir. I shall leave my contact details with Ms. Jones and your office should there be a need to communicate with me during my leave. I shall settle my workload with Ms. Jones once my leave application is approved.

I look forward to your prompt reply.

Thanking you.

Yours Sincerely,

Edward Carnevale Foreman

Research Analyst

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