Leave Letter to Manager

Introduction :

A Leave letter to Manager is written by an employee to the manager to apply for leave. This is the norm in most companies where leave is usually requested to the Manager for approval before the approved requested leave is passed to the Human Resource for processing. An employee may wish for a leave for reasons varying from personal to medical. However, it is important to write regarding the same to his/her manager. The letter requests the manager’s approval of leave desired stating the reason(s) for the leave.

A leave letter to the manager is a formal letter wherein an employee requests for grant of leave. The letter should mention the reason behind the leave. It should be genuine so that the leaves can be granted easily. The employee should try to complete everything assigned to him before writing the letter as it creates a good impression. Mention the date for the duration of your leave and also the person in charge of your work.  If possible, give them your number where they can contact you, in case of emergency.


Sample :

The following is the sample of leave letter to boss.



Danielle G. Martin,


Simpson Industry.

Davenport, IL 52803




Peggy D. Torres,


Simpson Industry.

Davenport, IL 52803

Dear Ms. Torres,

Subject : Leave Request

I am putting forth my request for leave on January 31, 2011, to celebrate my 15th Anniversary.

Since February 1 and 2, 2011 are the weekend; I shall be back to work on Monday, February 3, 2011. It is just one day leave that I am applying for. My husband and I will be on going on a short trip during that weekend. A leave has been long overdue as I haven’t taken any in the past 8 months and I have been longing to take some time off work and spend time with my family.

I have briefed my assistant, Ms. Martha Manor, of all outstanding issues that need to be dealt with in my absence. Also, other assignments too have been submitted by my side. But I believe all are in good order and although it is the month end, all monthly reports would have been submitted by the 25th of the month.

Nevertheless, you can still contact me if an urgent issue crops up in my absence that requires my assistance; otherwise, Ms. Martha can stand in on most issues.

Thank you for your approval on my leave request.

Yours Truly

Danielle Martin


Simpson Industry.

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