Job Promotion Letter, Sample & Format

Job Promotion Letter


A Job Promotion letter is written to inform an employee about the good news of a promotion to a new and better post in the company. The letter is a congratulatory letter stating the promotion of the employee with possible reasons and words of motivation to encourage the successful employee to excel further. It is not only something good for the employee but also for the office as success of the employee naturally  leads to the success of the entire company.

It is imperative to understand that as much warm as the letter has to be, it cannot be lengthy as it is of a formal and official nature. Its purpose is to make it known to the reader that promotion has been given to them. Usually the letter has congratulations line, to what post they are being promoted to, what would be their responsibilities thereafter and fix a meeting to discuss all the essentials as everything put down in a letter is not very professional.


Given below is a sample of job promotion letter which might be of help.


Jasper Anderson

Human Resource Manager

Fulton Accounting Services

January 20, 2010


Gary Noel


Fulton Accounting Services

Dear Mr. Noel

Re: Promotion to Accountant

On behalf of Fulton Accounting Services, it gives me pleasure to inform you that the management has deemed it proper to promote you from Assistant Accountant to Accountant as of February 1, 2010. After evaluating your work performance over the past year, the management is very satisfied with your meticulous work ethics and accurate reporting. We are delighted to note that you are capable of handling stress very well and performed efficiently over a few concurrent projects.

Hence, the management feels that a promotion is most needed for you and most deserved by you. We trust that you will continue to contribute your best to the company in your new position. We offer you our heartiest congratulations on your promotion. It will be appreciated if you could tell us your suited time for us to sit and discuss the other essentials of this new promotion. There are certain other formalities that have to be completed in pen and paper, and so we have to come together to make this promotion a success. Until then if you have any other query that needs to be resolved right away, you can write to us at the concerned email address that you have. We will immediately attend to it.

Yours sincerely,

Jasper Anderson

Human Resource Manager

Fulton Accounting Services


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