Inform Letter, Sample & Format

Inform Letter

INTRODUCTION

An Inform letter can refer to many aspects; it can be written to inform the management or superior of your ideas and suggestions, or it could be an update letter of a situation like a report. An inform letter should contain clear facts and information to allow the reader to understand the situation correctly before taking any action or making any decision. This letter is a mandatory one as it helps to avoid the confusion and haste that may result due to unawareness. Thus these types of letters must be given on time.

These are letters generally not too long; they are precise and brief. They convey the message. Such a letter may intend to initiate future action, rectify a mistake, devise a new plan or even ask for action. Make sure that the letter contains credible information and is sent to relevant people.  These letters have a clear motive: to inform and convey. Thus the language should not be twisted or flowery rather must be easy to understand. Use our sample letter below to write your letter.

SAMPLE LETTER

From:

Charles C. Petty

Security Head

Edgewood Enterprise
De Witt, AR 72042

DD/MM/YYYY

To:

Melanie A. Dipperty

Office Administrator

Edgewood Enterprise

De Witt, AR 72042

Dear Ms. Dipperty

RE: Inform letter

I, Charles Petty, company Security Head, would like to inform you through this letter that my team and I have observed that many departments are working late at nights for the last two months. But there are usually 2-3 people in the office keeping all the lights and air conditioning on.

During our rounds, we have found several departments to be void of workers but with the lights and air conditioning on. At times, we are unsure whether to switch off the utilities for fear of reprimands from the respective department workers.

Hence, on behalf of my security team, may I suggest that you advise us of the right course of action is such situations as a lot of utility is wasted?

I look forward to your quick reply to take the proper action to resolve this issue.

Thank you for your kind cooperation.

 

Yours truly,

 

Charles C. Petty

Security Head

Edgewood Enterprise
De Witt, AR 72042

 

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