How To Write A Thank You Letter


A thank you letter is written by someone as a means of expressing their heartfelt gratitude for the services offered by another person. These services can be anything from having offered them a hand at crossing a busy street to something as serious as having taken over their work in case of an emergency. Hence writing a thank you letter can be tricky. Because it can be both written formally and informally, depending upon the type of help provided and your degree of attachment to the person.

But a general thing to keep in mind while writing the letter is that you have to sound gratuitous. If the letter is written informally, then keep the letter personal, heartfelt and warm. Offer to take the person out for food at his favourite restaurant or express your token of gratitude in some way. This could be even by offering that person help the next time he is in need.

Sample Letter

The following is a sample of a ‘thank you’ letter.


Megan Kate,
Sales Head,
Pink Eatery,

19th March 2017

Clinton James,
Managing Director,
Pink Eatery

Subject: Thank You

Dear Sir,

I am writing this letter to express my heartfelt gratitude for granting me a half-day leave of absence on Thursday, despite the need for my presence at the company.

I don’t know how to thank you enough, Sir. If you hadn’t given me a leave of absence that day, my daughter would not be alive by now. On Thursday, the scooter that my daughter had been riding in had collided head-on with a lorry approaching from the other side. She suffered major injuries and a kind passer-by had taken her to the hospital. The hospital authorities informed me immediately. I had to be there immediately and had to take care of certain formalities for her operation.

I understand that that day had been a particularly hectic day at the office, with it being the last week and all. While approaching you for the leave, I had been quite dizzy and upset, thinking about what would happen to my daughter and hence hadn’t been able to communicate all of this then. Now, you can understand why this thank you letter is so important to me. In fact, I feel a mere thank you wouldn’t be enough. It would be a pleasure to my family and me if you could join us for dinner on Sunday, the 5th of May. Please do let us know if you are free.

Yours Sincerely,

Megan Kate.



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