Hotel Reservation Letter, Sample & Format

Hotel Reservation Letter

A hotel reservation letter is written by an individual who wants to make a booking of rooms with a specific hotel. The details of the reservation are provided to enable a blocking of the hotel resources or facilities to ensure availability. It is best to make hotel reservations during peak season before arrival.


Amanda Jacobs

111, Eastside Street

Lenexa, KS 8931

October 15, 2010


Accommodation Manager

Grand Prince Hotel

1629 Byers Lane
Redding, CA 96001

Dear Sir,

RE: Reservation of Room

I would like to make a reservation of a double bed deluxe room in your hotel, Grand Prince, for the dates November 28-30, 2010.

This reservation is to be under my name; I shall be arriving with my family, comprising my husband, Mr. James Massey and my child below 10 years old. I would also like to reserve an extra bed for my child. We shall be arriving on November 28 at 2pm. We hope that the room will be available for us then.

Settlement of payment shall be made in full upon our arrival.

Please respond with a confirmation on my reservation. Please feel free to contact me soonest possible for any clarifications.

Thank you.

Yours Sincerely,

Amanda Jacobs

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