Hotel Reservation Letter

Hotel Reservation Letter



On many occasions, especially during peak season, that is, during vacation time, it is very hard to get a room of high quality at a reasonable price in any good hotels. In such cases, it is better to reserve the room(s) beforehand as they ensure the availability of rooms absent the hustle and panic. This is when a Hotel Reservation Letter comes in handy. A hotel reservation letter is written by an individual who wants to make a reservation for a room or more with a particular hotel. The details of the booking are provided to enable a blocking of the hotel resources or facilities to ensure availability and to avoid any ambiguity that may arise.

In this hotel reservation letter, the sender mentions all the details of the room(s) required, such as the number of rooms, the number of people to be accommodated, whether housekeeping services or any further services are needed. Thus, much confusion is avoided. Also, there is a very slight chance of the desired services being unavailable during the stay, and in the case of the same, you will be informed beforehand. Thus, Hotel Reservation Letters are quite useful.


Sample Letter


Ana Susan James

234, Eastside Avenue

Lenexa, KS 3243


Date: 16 April 2017



The Accommodation Manager

The Dreamy Melody Hotel

1629 Samuel Lane
NJ, CA 96001


Subject: Reservation of Room

Dear Sir/Ma’am,

I am writing this letter to inform you that I would like to reserve a double bed deluxe room at your hotel, The Dreamy Melody, from DD/MM/YYYY to DD/MM/YYYY.

Please make this reservation under my name. I shall be arriving with my family, including my husband, Mr. Chris Powell, and our two children, one is ten years and the other ten months. I would like to reserve an extra bed for my ten-year-old child and a bassinet and high chair for my younger child. Please do make sure that a bassinet is available. We shall be arriving on DD/MM/YYYY around 2 pm. I do hope that the room will be made ready for us by then.

I would also like to avail of housekeeping services without fail. Also, could you please enquire and tell me where I could find a baby-sitter experienced in taking care of infants? I assure you that the settlement of all payments shall be made in full upon my arrival.

Kindly respond to this letter with the confirmation of my reservation. Feel free to contact me at the soonest possible for any clarifications. My contact details are as follows:

Mobile Number: ************

Email ID:

Thanking you in advance.

Yours Sincerely,

Ana James

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