Holiday Cancellation Letter, Sample & Format

INTRODUCTION

A holiday cancellation letter is written by someone who has had a change of plan due to some unforeseen circumstances and thus wishes to discontinue his or her planned holiday trip. This can happen if something more important, urgent and unavoidable comes up like a family function, sickness, financial problems, etc. This letter must be written as soon as possible so that the necessary cancellation with the hotels, flights, etc. can be done on time. Sometimes an authority like the employers or the school principal etc. write this letter to their employees to inform them of the change. It is important to explain why this change has been done as nobody appreciates being given a no holiday notice without a proper reason.

This letter is entirely formal and professional. It is important to not beat around the bush but to directly mention that the holiday for this date is being canceled. The letter must not be too long. It should mention the cancellation date, day, reason and any compensation that may be given to it. The letter should have a soft tone.  The letter must be brief and to the point. It should be written in the appropriate format. Use our sample letter below to write your letter.

SAMPLE LETTER

To

Employees of Rockafield Corp.

From

Manager

Rockafield Corp

DD/MM/YYYY

Subject: HOLIDAY CANCELLATION

Dear employees

This is to inform you that the holiday leave on DD/MM/YYYY has been canceled for the Sales and Marketing team. This decision is taken in view of the company’s goodwill. It is unfortunate to mention that this week’s target has not been accomplished yet thus it is our responsibility to prioritize work and complete the target within the stipulated time.

To meet the sales target, we would require the sales team to work an extra day and complete the requirement. If the month end figures surpass the last month’s figures, then a leave will be granted to all as compensation. Thereby, I hope this letter acts as a working order to everyone to be present on DD/MM/YYYY. We look forward to achieving our goals as soon as possible.

Thank you for your cooperation. Any inconvenience caused is regretted.

Yours sincerely

Rajendra Roy

Manager

Rockafield Corp.

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