Half Day Leave Letter


A ‘half day leave’ letter is written by an employee to his boss requesting for a half-day leave. This is a highly formal letter and hence it is better to organise the letter into three paragraphs, comprising of an introduction, the main body and a conclusion. In the letter, include important details such as the reason for taking the leave. Also, make sure that you have completed your work for that part of the day in advance.

In the introduction part of the letter, introduce the purpose of your letter, which is to request for a half-day leave. In the second part of the letter, the main body, list your reason for requesting the leave. This could range be anything, such as a sudden illness. But at the same time, keep in mind that your reason has to be genuine. Mention that you have already done your work in advance. In the conclusion part of your letter, apologise for your absence from work and include your emergency contact details, in case the office wants to reach you.


Sample Letter


The following is a sample of  a half-day leave letter


Jem Gurudas,

Staff Reporter,

The New Indian Express,





Gopalakrishnan Nair,

Bureau Chief,

The New Indian Express,



Subject: Request for half-day leave


Dear Sir,


I am Jem Gurudas, a Staff Reporter here at  ‘The New indian Express’. This letter concerns my request for a half-day leave tomorrow (DD/MM/YYYY) in the morning, from 8 AM- 1 PM.

I understand that this is a busy month, with Vishu just around the corner. However, I have an urgent medical appointment tomorrow with the doctor. I have been suffering from a persistent pain in my spine, ever since I fell down the stairs of my home. The pain has increased in the past one month and hence I had to take an appointment with the doctor.

Since I am requesting for a leave during these busy times, I have completed all my work in advance and have already mailed the completed works to the Assistant Editor, Mr Pillai Rajan. I have also asked Mr Ravi Thampi to cover for me at the Press Club tomorrow morning. In the case of any other emergency, please do feel free to contact me at 2729579853. I also apologise for the untimely request from my side and will make sure that no such requests will arise from my side again, unless absolutely necessary.  Please do consider my application. I look forward to a positive response from your side.

Thanking You

Yours sincerely,

Jem Gurudas

Staff Reporter

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