Grievance Letter, Sample & Format

Introduction

A grievance letter is written by somebody to express his or her sadness at an unfortunate event. It can be written both formally and informally, depending upon whom you are grieving for. But no matter whom you are writing it for, it should sound authentically sad and genuine. Never fake your grievance for your own personal gains. It is a deeply personal and important letter since it has the potential to receiver feel better.

Empathise with the person’s loss but don’t feel sorry for them. Make the letter an open invitation for any help. Structure the letter into three paragraphs, comprising of an introduction, the main body and the conclusion. In the main body, remember to mention that you are sorry for the person’s loss. Extend your help as well, in any manner possible, if your relationship to the person permits so. This letter can be written for any kind of grievance, be it big or small. If the receiver is a person close to you, include a little gift as well, such as a bouquet.

Sample Letter

The following is a sample of a grievance letter.
Parvati Patil,
4A, Pink Villa,
Pettah,
Trivandrum
DD/MM/YYYY
Billy Loman,
Swargam,
Pattom,
Thiruvananthapuram.
Subject: Sorry for your loss
Dear Billy,
I heard from Somi that Cecilia is currently bedridden from bone cancer. I am truly sorry for what has happened to your family and deepest grievances for the misfortune that has befallen your family. Cecilia used to be such a healthy girl; she was full of spirit and life and nobody expected her to be in this condition.I know this must be a really hard time for you and your children. But do not lose heart because I am here for you all, for whatever reasons you may need me.
These are testing times and I can only urge you to stay strong, for Cecilia’s sake. If you need me to help out in any manner, such as with the children when you are away at work, please don’t hesitate to call me or Somi.I remembered that Cecilia always liked tulips. She used to wear it on her head all the time as a child. I am sending along with this letter a bouquet of her tulips as well. Please do pass it along to her and tell her that everything will be all right. We are sure she will get back to the best of her spirits soon. If it is all right with you, we would like to come and visit her as well.
Yours sincerely,
Parvati Patil.

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