Grant Proposal Acceptance Letter


A ‘grant proposal acceptance’ letter is written to indicate the acceptance of a grant proposal by an institution. It is a highly formal letter and hence it is better to organise the letter into three paragraphs, namely, an introduction, main body and a conclusion. The letter is usually as a response to a grant proposal. And it is written by a high-ranking official to a person who has asked for the grant. It is a highly important letter since it can make the receiver happy and satisfied.

Start the letter by congratulating the person whose grant proposal has been accepted. This has to be included in the introduction part of the letter. In the main body of the letter, include other important details such as the reason why the grant proposal has been accepted. This is also the space to mention any other suggestions you might have about the proposal, such as queries on the research proposal itself, or how the person plans to spend this grant. Mention other requirements as well and include any necessary documents.

Sample Letter

The following is a sample of a ‘grant proposal acceptance’ letter


Stella Jones,
Generel Secretary
UGCW Alumni Association,


Marva M,
Associate Professor,
Department of Humanities and Social Sciences,
Indian Institute of Technology, Madras.


Subject: Grant Proposal Acceptance

Dear Marva,

Greetings from UGCW Alumni Association!

We are happy to inform you that your grant proposal, submitted to our organisation on 5th April 2017 has been approved by our selection committee. You may now proceed with your research on ‘digital humanities in Tamil Nadu’ in collaboration with our committee here at UGCW.

We feel pleased to inform you that your grant proposal was accepted out of nearly 1059 proposals. We felt your area of research is promising, given the highly interdisciplinary nature of digital humanities and its promise as a viable area. We would like you to submit a rough timeline to us as well,  so that we can schedule meetings accordingly and can stay in the loop as well.

Enclosed with this letter is a document indicating that we have accepted your grant proposal. You are required to sign it and then send back a copy to us as early as possible. Please do remember to keep a copy for yourself for any further queries. If you have any doubts or suggestions regarding the grant, please feel free to write back to us via this email-ID with the subject ‘DIGITAL HUMANITIES IN TAMIL NADU’. In the case of any emergency, you can contact our project head at 243284453403.

Thanking You

Yours sincerely,

Stella Jones

General Secretary

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