Formal Acceptance Letter

Formal Acceptance Letter


A Formal Acceptance letter is written by someone of higher authority who could be responding to accept an invitation to a function. The letter should contain the relevant information which the recipient is to respond. It should be written formally when referring to a formal function. It should convey the acceptance courteously. It should be written appropriately in advance so that there is sufficient time to discuss the details. It should be written in a grateful and polite manner.

Acceptance letters are professionally written usually between organizations and individuals. An acceptance letter allows you to demonstrate your professionalism and make sure there is no confusion about the terms and details.  It’s also is an opportunity to express your gratitude for being invited. The letter should be brief and should reflect your gratitude for being given the invite or offer. Before writing this letter be sure that you will be attending the function. Not going after accepting the invite reflects bad on your personality and can hamper the positive relations between the concerned parties. Such a letter should be brief, concise and to the point. Use our sample below to write your letter.



Dr. Anna J. Harmon

Vice President

Richmond Enterprise

1524 Abner Road
Green Bay, WI 54303

January 14, 2011


Event Chairman

Global Issues Conference

4041 Clark Street
Syosset, NY 11791

Dear Sir / Madam

Re: Acceptance to Invitation

Thank you for your invitation to speak at the Global Issues Conference, scheduled on March 10, 2011, at the Hyatt Grand Ballroom, Hyatt Hotel, New York. I am honoured my your invitation.

I have reviewed the itinerary and issues that will be addressed at the said conference, and I am pleased to inform you that I shall be delighted to accept your invitation to speak at the allotted spot at the conference. I would love to be one of speakers and will surely try to bring a new perspective to the conference. I am delighted to be invited and would hope for your event to be a huge success.

Please furnish me with any further information on the conference to facilitate my planning. You can contact me as soon as you receive this letter. This letter can be considered as an official invite acceptance from my behalf. I shall be submitting my paper for the Committee’s consideration and approval by the end of the week.

I look forward to your prompt response.

Thank You,

Anna J. Harmon

Vice President

Richmond Enterprise

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