Follow Up Letter, Sample & Format

Follow Up Letter

Introduction

A follow-up letter is a letter written after a task or event has completed. It is written to check up on the following tasks or to tie up any loose ends in a completed event. It is courteous and necessary to send a follow-up letter after a job is completed to ensure all is well after that. In several situations, the follow-up letter is considered to be a major mode of communication. To consolidate the relationship between you and the recipient, writing a follow-up letter can be a great idea.

The follow-up letter can be written after a job interview, business meeting, etc. to not break the communication between you and the recipient, you need to write a follow-up letter. In a business form, this letter is written during an early stage or when a new business deal has started.

Sample

From:

Alfred Lang

Customer Service Manager

Boss Electrical Supplies

59 Walnut Circle
Pomona, CA 93766

DD/MM/YYYY

To:

Johnnie Lake

4683 Stadium Drive
Boston, MA 02210

Dear Mr. Lake,

Ref: Follow up letter on Installation

Firstly, allow me to congratulate you on your fine choice of Boss Water Heater HN399 model. I am writing to follow up on the installation of the purchased unit that was completed last week. I trust that you are currently enjoying the unit’s optimal potential. Our representative will visit next month to ensure that the product is working completely fine and if you have any questions, you can ask him/her then.

Please be reminded to submit the warranty card in one month’s time to activate its validity for your heater unit. This will help you gain all the relevant benefits that you will get buying our product. If at any time, within a month you feel that the product is not delivering what it had to, you can contact us, and we can replace it for you.

If you have any inquiries with the installed unit, please feel free to contact the support team who will be at your service 24/7 at our toll-free support line. The number is found on your invoice.

Once again, thank you for choosing the trusted Boss brand of the water heater to meet your hot water needs.

Yours Sincerely,

Alfred Lang

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