Follow Up Letter after Meeting, Sample & Format

Follow Up Letter after Meeting

 

Introduction

A Follow-Up letter after a meeting is a good approach to recap and confirm the issues that were discussed at the session and the suggestions or decisions made and agreed upon. This follow-up letter may not be the meeting’s minutes, but it serves the parties well in confirming what has transpired accurately before further action is taken. A follow-up letter can be seen as a letter of courtesy.

The letter must be written immediately after the meeting, preferably within the first 24 hours. This letter is written so as to refresh individual’s memories and inform them of any change that has been made. It can also be written to bring up a point that could have been forgotten during the meeting. Since this letter contains information about a meeting, it must be written in a formal manner, and the contents of the letter must be kept confidential, privy to only those who were a part of the meeting.

Sample Letter

The following is a sample of a Follow Up Letter after Meeting

From:

Hailey H. Vickers

Analysis & Research Leader

Planning Committee

Garner Solutions Enterprise

DD/MM/YYYY

To:

Gary S. Saylor

Chairman

Planning Committee

Garner Solutions Enterprise

2608 George Street
Gainesville, FL 32601

c.c. planning committee members

Dear Mr. Saylor

Subject: Follow up on Meeting

I am writing to confirm a couple of issues that were brought up during our meeting on March 28, 2017, at 10 am in the boardroom concerning the company’s launching of new products in the third quarter of this year.

As was discussed at the meeting, there will be a market survey on the company’s new products conducted by the marketing personnel led by Mr. Byron. I would like to stress that the market survey should be completed by end April 2017 so that my team and I may have enough time to analyze the findings for reporting at the next meeting in mid-May 2017.

I would also like to confirm the number of new products designated for launching in the third quarter. It was suggested to be five products. The planning committee will proceed to work with this figure and its related products for a successful launch.

Apart from that, I would like to bring up a point that was forgotten to be mentioned during the meeting regarding the reevaluation of the old products. The sale of our old products have taken a serious hit, and hence changes must be made in how they are marketed to the mass. This would help boost our sales aside from the launch of our new products.

I would appreciate your confirmation on the above issues for my team and me to proceed with the proper actions of the launching event. I would also like it to be brought to my notice if any changes need to be made.

Thanking you.

Yours Sincerely,

Hailey H. Vickers

Research Assistant

Planning Committee

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