Event Invitation Letter

Event Invitation Letter


The sender sends an Event invitation letter to the recipient to invite the latter to some function that is coming up. It is important that one provides the relevant details related to the function or event clearly and precisely to attract a favorable response such as a positive attendance or confirmation to the invited event. The event invitation letter must appear to be warm and genuine invite because only then will the concerned person come hence respecting your invitation. In the case of a formal invite, i.e., an invitation to a client or boss, etc., this letter would be shorter and obviously warmer.

It is important for you to mention the occasion for which you are throwing the party, along with the date and the time as well as the address of the venue. One might even attach the menu card and the list of other events that will be taking place on the particular party.  It is important to mention the date of RSVP.


Given Below is a sample letter of an event invite:


Abel Kennedy,

Event Manager,

Global Sports Enterprise,

1259 Far East Complex,

Atlanta, GA 30303



Jasper Kinsley,

Central Vision Inc,

1471 Allison Avenue,
Newport News, VA 23601

Subject: Invitation to attend Gala Event

Dear Mr. Kinsley,

On behalf of Global Sports Enterprise, it was my pleasure to extend the invitation to our company’s anniversary gala event on October 10, 2017. The event is to celebrate Global Sports’ 20th anniversary. Business is closest to the heart of the one that started it, we put our heart and soul into it for positive returns, and that should pay us well. To honor this gesture of all our trustees of the Global Sports Enterprise, we are organizing this event, and so your presence is really important for such a special event. Global Sports Enterprise has been running for 20 years now and has achieved huge successes, about which all of us are glad.

The gala would be held at the 5-star Metropolitan Hotel in downtown Atlanta. As one of Global Sports’ esteemed business partners, it would be our honor to have your presence on this auspicious occasion. It is also an opportunity to thank you and Central Vision Inc for the little business collaboration that both companies have enjoyed over the past year. I do hope that you will be able to confirm your attendance to this invitation; we look forward to your presence at this celebration.

Yours Sincerely

Abel Kennedy

Event Manager

Global Sports Enterprise


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