Employee Warning Letters

When verbal warnings for the employee’s poor performance or bad behavior doesn’t work out, then it’s time to get formal. Here the employer writes a warning letter to the employee to alert him against the complaints made by the staff. The letter states the actions to be taken against him if he/she doesn’t work on the terms of the company. Employee warning letter is a notice which is used when an employer is accused of breaking or disobeying the terms and conditions of the company.

Tips to write an Employee Warning letter

  1. Be concise and clear
  2. State the exact reason of warning for example poor performance, poor attendance, inappropriate conduct etc and mention what rule they have violated as per the company’s rule.
  3. Give him the proof by listing specific witnesses, date etc which can prove the poor behavior or performance. Explain the impact of his behavior to the organization
  4. Remind the employee about the verbal warnings given before regarding the same problem.
  5. Notify the employee regarding future consequences if the same problem continues.
  6. Ask the employee to acknowledge to the letter so show that he/she has received it and read it properly.

 

Sample Employee Warning Letter 1.

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Date

Name
Title
Organization
Address
City, State, Zip Code

Dear,

I am writing this letter to warn you regarding your poor attendance in the office. Your department head has already warned you verbally regarding the same but it has fallen on deaf ears.

The number of leaves allowed was clearly mentioned in the appointment letter and you had agreed to it. However it has been noticed that your attendance is a matter of concern and the reasons for the same are unknown to the management. Your poor attendance is creating problems for the department and for the company. We expect you to clear out the issue immediately with your department head as soon as possible. Failing to do so would result in necessary actions by the management.

Sincerely

Your Name

Designation

 

Employee Warning Letter Generator

Tired of the finding of right words and right format for writing an Employee Warning Letter? Try our Employee Warning Letter Generator for any kind of warning letters to the Employees. With the generator you can get professional, concise and quality letters within seconds.

Sample Employee Warning letter 2

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Date

Name
Title
Organization
Address
City, State, Zip Code

 

Dear _________,

This is in reference with the constant complaints which I am getting from your _____________[Mention Colleague, Manager, HR] regarding __________________ [Mention the reason of complaints].

It is been observed that you have ignored the verbal warnings given to you on ________ [Date of the verbal warning] and your behavior is still not as per the rules and regulations set by the company.

We once again notify you about your _________ [Reason for warning].  Hope that you consider this warning and don’t repeat such actions which causes harm to the organization.

Kindly consider this as a strict warning or else we will be forced to take necessary actions as per the rules and regulations of the company.

Thanks and Regards,

Name

Designation[clear]

Employee Warning Letter Template

Use our free Employee Warning Letter Template to help you get started with your big career change. Simply download the .doc file and customize it for your situation. If you need additional help with how to word things, or are resigning under specific circumstances (like retirement), check out some of the sample letters below.

Download Files

Work File pdf

 

 

 

 

Or Use your Template Generator to write the perfect letter.

[SWF]http://www.sampleletters.net/wp-content/uploads/2013/08/Microsoft-Word-lettertest.swf, 610, 800[/SWF]

Leave a Reply

Your email address will not be published. Required fields are marked *

sixteen − nine =