Effective Invitation Letter


An important event requires qualitative attendees to enrich the event further. And to convince those people to attend that event, a finely crafted Effective Invitation Letter is a must. The letter represents a polite request by the organization or person holding the event to convince attendees not only to attend but to participate in the event as well. The letter may be formal or informal but should be written very professionally.

The letter should consist of three major paragraphs. The introductory paragraph should be formed depending upon the nature of the letter. If the letter is formal then a brief description of the organization should be given. If the letter is informal, then it should include warm wishes for the receiver. The second paragraph of the letter should consist of detailed information regarding the event. The letter should be concluded by confirming the presence of the receiver at the event.

Sample letter

The following is a sample of an Effective Invitation Letter.


Hitesh Mehta

Event Organizer,

K. K. Engineers Ltd.,

207B, NDM-2 Building,





Sanjay Singhania

D-3 Street, Vasant Vihar,


Subject: Invitation for Seminar on India Travels Solar

Dear Mr. Sanjay Singhania,

It is with immense pleasure that we announce to you that our efficient team has come up with a brilliant strategy to make proper use of the solar energy. Hence, we would like to take this great opportunity to inform you that K. K. Engineers Ltd. is organising a seminar on “India Travels Solar” on DD/MM/YYYY at our office premises.

Our team will be introducing a well-planned and cost-effective solar backpack in the event. The team has developed the solar backpack thin film solar cells and batteries. The primary idea of the outcome is to convert sunlight into electricity through solar panels. The converted electricity shall be stored in the batteries and can be effectively used later to charge up portable electronic instruments, such as, mobile phones and tablets. Being light-weight, the product is easy to carry. The solar backpack shall prove to be very helpful for people who have to travel greatly. Also, it shall work as an aid during disasters and emergencies. Thus, India shall have to worry less when hit by a crisis.

It would be an honour to have your presence to enlighten the event. The seminar shall be accompanied by distinguished speakers and scholars.

Thanking you for your time.

Yours Sincerely,

Hitesh Mehta

Event Organizer,

K. K. Engineers Ltd.

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