Contract Termination Letter

Contract Termination LetterIntroduction

A Contract Termination letter is given to inform the recipient of the sender’s intention to stop or terminate the contract of collaboration in business. The letter offers the reason(s) for the decision. The letter is formal and courteous to keep a professional attitude towards the situation so as to allow possible future re-collaboration. The people working at a company are often under a contract or bond. If the contract is violated by any means, then the employee is terminated. In the other case, the contract can even be terminated when the due date has passed.

At the time you are drafting an employment contract termination letter, make certain that the employee knows the exact reason of his or her termination. After the reason is stated, if there are any chances of the contract being renewed, then also mention the procedure of the same. Make sure that you mention all the necessary details in the letter to avoid issues in the future. Also, maintaining a professional tone and format is required throughout the letter. Keep the letter short and to the point.

Sample Letters:


Johnny Mohawk


Albert Hardware Stores

4105 Marigold Lane
Miami, FL 33169



Clean and Swipe Industry

2747 Whaley Lane
Milwaukee, WI 53202

To Whom It May Concern

RE: Notification of Contract Termination

This letter is regarding the contract between our companies about window cleaning services which is being terminated from today DD/MM/YYYY. The contract came into existence five years back, and as per the agreement, it can be renewed only if we are happy with the services and wish to continue.

However, with keeping the complaints in mind, we would like to inform you that we are not willing to extend the contract and want to terminate the same with immediate effect. We can give you one chance to improve your services as decided earlier. If you agree, you can work for the coming three months as per the state terms and conditions. If we are happy with the service, we will renew the contract.

If you agree to work for a quarter, then we need to sit down and discuss the terms and conditions as well as the consequences. You can send in your answer by this week so that we can decide what needs to be done.

If there is anything else that you would like us to know, kindly contact us on ********** or email us on Thank you for your cooperation.

Respectfully yours,

Johnny Mohawk


Albert Hardware Stores

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