Contract Extension Letter, Sample & Format

Contract Extension Letter

Introduction

A company writes a Contract Extension Letter to an individual or another company with whom it has business dealings. The letter is written to inform the recipient that the sender has decided to continue his services with the receiver. Through the letter the sender requests for the contract of business collaboration to be extended for another agreed term with conditions that are agreed upon by both the parties.

The writer should mention in the letter that working with the other organization has been a pleasing experience and, hence, an extension of the contract shall be desirable. If certain changes are needed to be introduced in the contract, then a polite request can be put forth for the same in the letter. The letter must significantly mention the original date of the contract as well as the extended date. The letter should be concluded by thanking the other organization for its excellent services.

Sample Letter

The following is the sample of a Contract Extension Letter.

From,

Kevin J. Ceaser

Sales and Services Manager,

Harper Productions

1243-Deer Haven Drive,

Greenville, SC 29607,

South Carolina

DD/MM/YYYY

To,

David E. Pearce

Manager,

Golden Globe Enterprise,

1762-Willison Street,

Minneapolis, MN 55415,

Minnesota

Subject: Request for Extension of Contract

Dear Mr. David E. Pearce,

Herewith is the letter to inform you that Harper Productions is agreeable to, as well as immensely pleased, with terms and conditions of the Golden Globe Enterprise in extending the contract with our organization, Harper Productions.

Attached along with this letter is the duly signed document for the extension of the contract for your kind perusal. On your confirmation of the same, the service contract from Golden Globe Enterprise to Harper Productions will be extended to the end of this year, that is, MM/YYYY, after it lapses on DD/MM/YYYY, as per the original date mentioned in the contract earlier.We hope that during this extended period, your company will continue with its excellent services to Harper Productions as it has in the past. We believe that working in collaboration with your respective organization shall prove to be fruitful for both the parties.

The management of Harper Productions looks forward to another successful year of business collaboration with Golden Globe Enterprise. Kindly send us your confirmation for the extension of the contract as soon as possible so we can complete other necessary formalities. Please do let us know if you require any further clarification.

Thanking you for your time.

Yours sincerely,

Kevin J. Ceaser

Sales and Services Manager,

Harper Productions

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