Contract Cancellation Letter

Contract Cancellation LetterIntroduction:

A contract cancellation letter is written by a company to cancel its intention of business collaboration with another company. The decision to terminate the business partnership could be due to many factors. It is the company’s prerogative to cancel any contract according to its requirements and business terms and conditions. You need to cancel the contract as per the agreement and mention the date from which the contract is nullified.

As it is a formal letter, keep the tone formal. Make sure the language used in the letter is easy and simple to understand. Don’t make the letter too long with details, keep it crisp and to the point. Make sure there are no grammatical or spelling errors in the letter. You can also point out the reasons for canceling the contract to the employee or agency and wish them best for the future and apologize for the inconvenience caused.

Sample Letter:


George Watson

Managing Director

Great Vision Hotels

1748 Dale Avenue
Seattle, WA 98109



Justin Robinson


Ultimate Securities Services

1336 Arbutus Drive
Miami, FL 33145

Dear Mr. Robinson,

RE: Contract Cancellation

This letter serves to notify you of the intention mentioned above of Great Vision Hotels, with effect from DD/MM/YYYY.

It is with deep regret that Great Vision Hotels will cease to continue its contract with Ultimate Securities Services as of DD/MM/YYYY, once the current contract lapses on DD/MM/YYYY. From the past few weeks, we have been noticing that the staff and guards of your agency are not turning up for their duties on time. Two days back a guard was even seen misbehaving with our guests. This kind of behavior is just not acceptable. Despite warnings, the guard continued with his rowdy behavior and even threatened us about forming a union. Thus we are forced to cancel our contract with you because the comfort and security of our guests are of paramount importance.

All dues will be settled on the last day of the contract. You are requested to remove all your personal and company materials from Great Vision Hotels’ premises by DD/MM/YYYY. You can directly head to the H.R department for clearing out everything.

Thank you for your services during the tenure of the contract for the past two years. We appreciate our association and wish you the best for all your future endeavors.

Yours sincerely,


George Watson

Managing Director

Great Vision Hotels

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