Confirmation Letter


A confirmation letter in a business environment is usually written to confirm an employee in his new position which may be due to a promotion or after the probation period of employment. The confirmation letter affirms the employee in his current position in the company and indicates stability in employment with the company. Companies these days select employees after strict screening and put them on a probation period, to watch how they work. So, it’s the company’s duty to give an official job letter to the employee on completion of his probation period.

A confirmation letter is a formal letter written by a company to its employees to inform them about their end of probation period. It contains the details regarding what responsibilities they have now with the job and also the raise in their pay scale if any. It has to be written with extreme professionalism. Once through the letter, check for grammatical errors.


Sample Letter

The following is the sample of confirmation letter.


May Bryson,

Personnel Manager,

Logan Enterprise.

434 Kinney Avenue
Easthampton, MA 05327



Timothy Newton,

773 Woodstock Hill,
Baltimore, MD 21202

Dear Mr. Newton,

Subject: Confirmation of Position

It is my pleasure to inform you that you have been confirmed as a staff of Logan Enterprise. You have been placed as a Sales Assistant at Logan Enterprise, with effect from DD/MM/YYYY. Your probation period of 3 months is over, and the management has been satisfied with your performance during that time. You have successfully completed all the tasks assigned to you in the mean time and have also helped us in securing new clients.

As a confirmed staff, you will be entitled to all the privileges that are enjoyed by the company’s employees such as medical leave and costs, annual leave, insurance, training, and promotions. We trust that you have settled down at your department. If you have any issues regarding the same, you can contact your preferred any time.

Please refer to your superior for your work responsibilities and the Personnel Department for any employment issues. You shall be given a new cabin and new login id where you’ll carry on your work. We have also attached you new pay scale along with this letter. We look forward to greater productivity from you in the coming years. Congratulations and all the best for your future.

Thanking You

Yours sincerely,

May Bryson

Personnel Manager,

Logan Enterprise.

434 Kinney Avenue
Easthampton, MA 05327

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