Conference Invitation Letter

Conference Invitation Letter


A Conference Invitation letter is written to extend an invitation to special guests and participants to a planned conference. The contents of the letter should be formal and informative on the upcoming conference that will encourage the reader to make a quick and positive decision about attending the conference. Make sure you write the complete details of the conference such as the location, time, date and also do no forget to mention the purpose or target that the conference is held to achieve. It is very important for an attendee to know why he or she is attending the conference and how it would benefit him or her.

A conference is an official meeting, and so there must not be anything informal in the format of a conference invitation letter. It should be written in the correct format, and special care should be taken that not errors are made in the letter because usually the same invitation letter is sent to all the attendees and a company or individual cannot afford to send letters with errors to so many people he/she plans to do business with.


Sample Letter:


Cecilia Dobson

Conference Chairperson

In Tech Conference

2773 Corpening Drive
Pontiac, MI 48057



Donald Williams

1722 Lakewood Drive
Rochelle Park, NJ 07662

Dear Mr.  Williams,

RE: Invitation to In Tech Conference

On behalf of In Tech Conference, I am pleased to invite you to our inaugural technology conference that was held on DD/MM/YYYY.

This conference is the brainchild of the 5 top Technology firms in the country to bring together the best of brains for some round-table discussions on the direction and flow of technology for the nation and the world in the next decade.

We would be delighted to have you present at this conference to hear what the technology gurus and researchers have to share about the technology advancements and their impact on our businesses and daily lives. We would also love to hear your thoughts and opinions to this direction.

Kindly respond to this invitation before DD/MM/YYYY, to secure a place before attendance is open to the public by DD/MM/YYYY.

We look forward to your confirmed presence at the In Tech Conference.

Respectfully Yours,

Cecilia Dobson

Conference Chairperson

In Tech Conference

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