Commercial Lease Termination Letter, Sample & Format

Introduction

A commercial lease termination letter is a letter of communication between two companies. It facilitates as an information letter from one company to the other, informing the latter of a termination of a lease. The letter is an official letter and hence it is to be structured into three parts: introduction, main body, and a conclusion. The letter is sometimes supplemented by a telephonic conversation further explicating the details of the letter.

A commercial letter should be ideally kept short and brief. The introduction of the letter introduces the main subject, i.e., the termination of a commercial lease. It should be a short line detailing the reason behind writing the letter. The main body takes the idea forward, by explicating those reasons behind the termination of the lease. It is also totally up to the sender to disclose the reason or not. You can conclude the letter by thanking the other company.

 

Sample letter

The following is a sample of a commercial lease termination letter

From,

Sidharth Sudheer,

Executive Manager,

Orange Phones,

Trivandrum

DD/MM/YYYY

To,

Nikhil Chakraborty,

Manager,

ABC Homes,

Trivandrum

Subject: Termination of Lease

Dear Sir,

Greetings from Orange Phones!

The commercial lease between Orange Phones and ABC Homes, signed on DD/MM/YYYY, expires a month from now, i.e. on DD/MM/YYYY. It is with regret that I inform you that Orange Phones will not be renewing the said lease the next five years. We, however, would like to thank ABC Homes for having been a wonderful company to associate with.

As you might know by now, Orange phones began its humble journey as a small start-up, aiming to sell radiation-free phones to needy customers. Over the last three years, we have grown, and we have a substantial customer base in Thrissur. We would like to relocate our head office to Thrissur for a smoother relationship with our clients. Hence we would no longer be needing our current office, which had been leased out by ABC Homes.

Though our wonderful five years draws to an end, I would like to extend my heartfelt gratitude for having been a fantastic company to associate with. Your ‘home’ has felt like a home as well as a comfortable office space. We would be more than happy if you had the perfect office space in Thrissur as well. We are sorry we couldn’t renew the contract for certain reasons. Please do let us know the required procedure needed to terminate our contract altogether. In the case of any emergency, please do contact us at 28437275293.

Thanking You

Yours Sincerely

Sidharth Sudheer,

Executive Manager,

Orange Phones

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