Cancellation Letter, Sample & Format

Cancellation LetterA Cancellation letter is written when the sender changes his mind on an earlier decision. He writes to reverse the decision and a profuse, and sincere apology should be included in a cancellation letter, especially if the sender is without a doubt, at fault. While some cancellations are smooth going, others may impose a cancellation penalty.


Don J. Monroe

Gold Miners Association

4287 René-Lévesque Blvd
Montreal, QC H3B 4W8

June 22, 2010


Event Manager

Silver Lining Enterprise

4457 Carling Avenue
Montreal, QC H3B 4W8

Dear Sir / Madam

Re: Cancellation of Booking

I am writing to request a cancellation of my booking of your services for my planned function on August 10, 2010. I had requested for your services in planning for my Association’s annual dinner at the Majestic Hotel, but due to unforeseen circumstances, such as the unavailability of the venue on that day, the event has to be canceled as no alternative date was given by the Hotel.

Please accept my sincere apologies for this cancellation. When an alternative date is confirmed, I will contact you again for your services.

Thank you for your kind understanding and cooperation. Any inconvenience caused by this cancellation is most regretted.

Yours Sincerely

Don Monroe

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